Career Opportunities

The Administration Assistant will provide accurate, confidential and secure administrative support for our executive team, manage both internal and external queries and resolve any administrative problems as necessary, based at our Derry office.

Key Accountabilities:

• Polite and professional assistance via telephone, mail, email and online video conferencing
• Ensuring accurate, confidential and secure administration in a timely manner, meeting deadlines where applicable
• Processing and responding promptly to incoming communications and distributing information as necessary
• Collecting, processing and inputting data into the company’s information management systems and databases
• Using and maintaining electronic and manual filing systems
• Maintaining diaries, appointment systems, scheduling and arranging meetings including organising transport, travel and accommodation plans, as required
• Organising meetings, appointments, interviews and events ensuring that appointments are realistically planned with regard to timing and venue
• Providing regular summary reports to department managers, ensuring all parties receive necessary information
• Processing financial tasks within the team including procurement, receipting of goods, invoice reconciliation
• Maintain office equipment and supplies
• Assist in training and coaching new colleagues
• Undertaking general clerical and administrative tasks to support the service as required
• Support administrative functions in other departments as necessary
• Ensuring that all duties and services are provided in accordance with the Company standards, policies and procedures

Essential Experience

• Minimum of 2 years administrative experience, ideally gained within the construction or property management environment or similar
• Proven customer facing experience
• Experience of inputting and retrieving data from ICT based record systems
• Advanced IT proficiency; MS Office, specifically Excel
• Relevant qualifications in a related discipline may be advantageous.

Job Related Skills

• Ability to work confidently on own initiative, and competently as part of a team
• Ability to organise and prioritise workloads, adapting to changeable priorities  
• A strong attention to detail and the ability to work with a high level of accuracy
• Ability to work with and maintain confidential information
• Excellent relationship building skills
• Professional level verbal and written communication skills

To apply/make enquiries, please email your interest with a current CV to hr@martin-group.co.uk